Executive Secretary STH GROUP
STH Group is a holding company engaged in agribusiness and energy sectors: oil palm plantation & mills, and coal mining company based in Jakarta. Our company is seeking top talents to join our core business expansions.
Executive Secretary
Position Description
Responsible in secretarial & administrative works. Reports to CEO and directors.
* Scope of duties and responsibilities includes but is not limited to :
* Telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment
* Heavy client interaction with high-level internal and external executives; act as liaison with clients and their assistants
* Maintain executives’ calendar, schedule all meetings and conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues
* Ability to adjust to handling requests at different times with little notice
* Coordinate all related conference rooms including any catering, videoconference set up
* Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals for any travel, arrange flights, hotels, rental car and sedan service, currency exchange using agency and online services
* Prepare all itineraries, and meeting minutes
* Prepare and submit all expense reports on a timely basis
* Personal work as directed (vacations/ family travel)
* Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind
* Maintain filing system, correspondence, documents and personal files for CEO
* Retrieve research or other necessary materials from internet
* Send and retrieve digital and inbound faxes
* Open and distribute executives’ mail, sort and prioritize; arrange messenger and overnight package services
* Train temporary workers on phones and all office routine
* Provide backup support for colleagues during vacation/sick days, and assist as needed with phone coverage and other office needs
Minimum Requirement: please apply only if you have met the criteria below
* Bachelor degree (S1) in management/administration from reputable university. Min 3.00/4.00
* Fluency in English and Mandarin is a must (both written and oral)
* Min. 3 years of relevant working experience
* Excellent communication, writing, and judgment skills
* Strong attention to detail, solid organization/time management skills
* High integrity, good personality, and excellent interpersonal skills
* Able to work in a fast-paced environment and handle multiple tasks concurrently
* Computer literacy in Microsoft Office applications is a must
An attractive remuneration package will be offered to the right candidate
